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Call Now: 336-748-7750Winston Salem Party Bus Prices
| Type of Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| 10 Passenger Sprinter Party Bus | $185–$300+ | $225–$350+ | $1,480–$2,800 |
| 12 Passenger Sprinter Limo | $185–$300+ | $225–$350+ | $1,480–$2,800 |
| 14 Passenger Sprinter Limousine | $185–$300+ | $235–$355+ | $1,480–$2,840 |
| 15 Passenger Sprinter Party Bus | $185–$300+ | $235–$355+ | $1,480–$2,840 |
| 16 Passenger Party Bus | $190–$310+ | $235–$355+ | $1,520–$2,840 |
| 18 Passenger Limo Bus | $240–$300+ | $260–$355+ | $1,920–$2,840 |
| 20 Passenger Party Bus | $235–$310+ | $300–$355+ | $1,880–$2,840 |
| 24 Passenger Limousine Bus | $250–$320+ | $285–$355+ | $2,000–$2,840 |
| 25 Passenger Party Bus | $250–$320+ | $285–$355+ | $2,000–$2,840 |
| 28 Passenger Limousine Bus | $260–$330+ | $285–$360+ | $2,080–$2,880 |
| 30 Passenger Party Bus | $280–$360+ | $300–$400+ | $2,240–$3,200 |
| 35 Passenger Limo Bus | $280–$360+ | $300–$420+ | $2,240–$3,360 |
| 40 Passenger Party Bus | $300–$400+ | $325–$450+ | $2,400–$3,600 |
| 45 Passenger Party Bus | $300–$400+ | $325–$450+ | $2,400–$3,600 |
| 50 Passenger Party Bus | $300–$420+ | $325–$475+ | $2,400–$3,800 |
| 15-35 Passenger Minibus | $120 – $250+ | $150 – $300+ | $1,200 – $2,200 |
| 40-56 Passenger Charter Bus | $150 – $350+ | $170 – $375+ | $1,300 – $2,700 |
How Much Does a Party Bus Rental Cost in Winston Salem?
How much does a Winston-Salem party bus rental cost? On average, you can expect to pay $150 and $450+ per hour on weekdays for a party bus or minibus. Weekend rates are higher, ranging from $150 to $500+ per hour. Full-day rentals typically cost between $1,000 and $2,800, depending on the size of the bus and trip duration. For example, a standard 15-passenger sprinter limousine costs $180–$350 per hour, while a larger 40-passenger party bus will run $300–$500+ per hour. A 56-passenger charter bus costs $280–$450+ per hour. Your final price depends on factors like trip distance, duration, and time of year, but these figures give you a solid starting point for budgeting your next group transportation in Winston-Salem.
What Factors Affect Party Bus Rental Prices?
Party bus rental pricing in Winston-Salem is determined by several key factors-each one affecting your final quote. The most important variables include the type and size of the bus, trip duration (hourly vs. daily), mileage, time of year, and pickup location. When you call Winston Salem Party Bus Company, we factor all of these details into your custom quote in less than 30 seconds. Understanding how each factor affects your trip makes it easy to plan your next event, and our team is always here to help you find the best deals.
Let’s break down each factor so you know exactly what goes into your price.
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Call Now: 336-748-7750Trip Duration and Distance
The length and distance of your trip is one of the biggest factors affecting your party bus rental price. If you’re booking local transportation within Winston-Salem, you’ll usually be charged an hourly rate with a minimum number of hours (typically 4-5 hours) required. This is ideal for short events, like shuttling guests between hotels and venues downtown or a quick brewery tour around Industry Hill and Bailey Park. For trips that travel outside of Winston-Salem-such as an all-day event to Charlotte or Raleigh-your rental will be charged a flat rate per day or per mile instead. This often saves money for longer trips, as you don’t have to worry about running the clock on hours. A trip from Winston-Salem to Charlotte (about 90 miles each way) would be quoted at a daily rate to cover the driver’s time and bus use for a full day.
Time of Year
The time of year you book a party bus rental in Winston-Salem has a significant impact on pricing due to demand fluctuations. The busiest months-April, May, and June-are considered peak season because of major events like high school proms and graduations for Wake Forest University and Winston-Salem State University. During these months, demand skyrockets and prices increase by 10-20% compared to off-peak season. For example, a Saturday night rental in May for a prom group will cost significantly more than a similar rental in January. If you need a bus during peak season, book as early as possible (at least 3-6 months in advance) to lock in availability and the best rates. Booking last-minute during peak season means you’ll either pay premium pricing or risk not finding a bus at all. Off-peak months like January, February, July, and August offer lower pricing due to decreased demand, making them ideal for budget-friendly trips.
Day of the Week
When you rent a party bus in Winston-Salem, the day of the week directly impacts your price because demand varies throughout the week. Weekday rentals (Monday through Thursday) are generally less expensive due to lower demand, making them ideal for budget-conscious trips like corporate dinners in Innovation Quarter or student shuttles to Old Salem. However, prices increase significantly for trips on Fridays, Saturdays, and Sundays. This is because most social events-such as weddings at The Millennium Center or concerts at Truist Stadium-happen on weekends, causing high demand for buses. Many companies enforce a minimum rental period of four to five hours on weekend bookings. For example, a four-hour rental on a Tuesday might cost $600 total, but the same rental on a Saturday could cost $900 due to higher hourly rates and minimums. If you’re flexible with your schedule, choosing a weekday can save you substantial money on your overall transportation costs.
Starting and Ending Locations
Your starting and ending locations affect party bus pricing because of something called “deadhead”-the miles and time it takes for the bus to get to your pickup location (and return to the depot after dropping you off). If your trip starts in downtown Winston-Salem, pricing is straightforward. But if you’re in a suburb like Clemmons, Kernersville, or Lewisville, your price will include deadhead mileage from the nearest depot to your pickup point. For example, if your trip starts in Yadkinville, 20 miles from downtown, your quote includes the bus traveling those 20 miles to pick you up and the 20 miles back to the depot at the end. This ensures the driver is compensated for their time and fuel outside of your main trip. We operate across the entire Triad, so your quote always reflects the best available buses near you. To avoid high deadhead costs, we recommend booking as close to central Winston-Salem as possible or calling our team to check for availability in your area.
Bus Type and Size
The type and size of bus you choose directly impacts your final cost. Larger vehicles with more amenities cost more than smaller, basic models. For example, a 15-passenger sprinter limo costs $180-$350 per hour, while a 40-passenger party bus runs $300-$500+ per hour. Full-size 56-passenger charter buses average $280-$450+ per hour. If you’re on a budget, consider downsizing to a minibus or splitting your group between two smaller vehicles. Our fleet includes every size and style of bus, so we can easily match you with something affordable that still keeps everyone comfortable.
Tolls and Parking Fees
Tolls and parking fees are not included in your initial party bus quote, but they can add significant costs to your total trip price in certain locations. For example, if you’re traveling from Winston-Salem to a concert or sporting event in downtown Charlotte or Raleigh, you’ll likely encounter expensive parking passes at major venues. These costs are separate from your base rental price and must be paid directly to the venue or parking operator. In Winston-Salem, many venues (like Truist Stadium or the Benton Convention Center) require pre-purchased parking passes for large events. If you’re attending a wedding at a private venue downtown, you may need to arrange off-site parking and shuttle guests, which incurs extra mileage fees. We recommend checking with each venue on your itinerary to determine parking requirements and costs ahead of time. This helps you budget accurately and ensures there are no extra charges on your final bill. While we don’t include these fees in your quote, we provide clear guidance on estimated costs based on local experience.
Booking Timing
When you book your Winston-Salem bus rental matters. The earlier you book your bus rental, the better your rate and availability will be. We recommend booking at least 3-6 months in advance, especially if your event falls during peak season (spring wedding and prom season, or major Truist Stadium events). Last-minute bookings might be possible, but you’ll end up paying a premium or have limited options on size and amenities.
How to Save Money
The best way to save money on a party bus rental in Winston-Salem is to book early-especially during peak season for proms and weddings. We recommend reserving your bus at least 3-6 months in advance to secure the best rates and avoid last-minute price hikes due to high demand. If you need a bus for a weekend event (Friday night through Sunday), be prepared for higher prices and minimum hourly requirements, as this is the busiest time for all transportation companies. For smaller groups, consider downsizing to a minibus or sprinter van, and always split costs among passengers to make the trip affordable for everyone.
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Call Winston Salem Party Bus Company today at 336-748-7750 or use our online quote tool to get an instant quote on your next Winston-Salem party bus rental!
Sample Trip Pricing Examples
Here are example quotes from real Winston-Salem trips to help you budget for your next event:
Corporate Shuttle to Truist Stadium
A local tech company based in downtown Winston-Salem needed a corporate shuttle to transport 30 employees to a minor league baseball game at Truist Stadium on a Friday evening. The driver arrived at the company’s Innovation Quarter office at 5:00 PM for a 5:35 PM game start time. The bus made one stop at a nearby brewery in the Industry Hill neighborhood for a pre-game happy hour before delivering everyone to the stadium. After the game ended at 8:00 PM, the bus shuttled everyone back to their cars parked at the office.
They were matched with a 30-passenger minibus rental with reclining seats, WiFi, and air conditioning for this 4-hour, local trip (15 miles total, including deadhead from a depot near Old Salem). Because it was a short, weekday trip, the pricing was based on an hourly rate with a four-hour minimum. The total cost for the rental came to $1,080. The company applied a 10% tip for the driver, bringing the total to $1,188. The manager chose a minibus to keep costs low and avoid a larger bus that wouldn’t fill up.
Wedding Shuttle to Reynolda Gardens
A bride and groom needed a party bus rental in Winston-Salem to shuttle their entire wedding party (20 people) and immediate family (10 people) from the Kimpton Cardinal Hotel downtown to their ceremony at Reynolda Gardens (Reynolda House Museum of American Art) near Wake Forest University. The reception was held at The Millenium Center, back in downtown. The couple booked the bus for a full Saturday (10:00 AM to 11:00 PM) during peak wedding season (April 27). They required a luxurious vehicle with a custom LED lighting package, upgraded sound system to play a custom playlist, and leather seating.
They were matched with a 35-passenger party bus. Total price: $2,400 (including driver gratuity). The bride said, “We knew we were booking during peak season, so we wanted to get the best bus available. It was worth every penny!”
High School Prom Transportation
Every April, prom season in Winston-Salem is in full swing for local Forsyth County high schools. A group of 50 students from R.J. Reynolds High School needed transportation for their 2024 prom. The event was held on a Friday night at The Millennium Center in downtown Winston-Salem. The parents booked a bus for 6 hours (6 PM to midnight) to ensure safe transportation for all students throughout the entire night, including transportation to multiple pre-prom photo locations around the Truist Stadium area and Bailey Park. They required a bus with comfortable seating and strong air conditioning for a warm April evening.
Because it was a Friday night during peak prom season, this trip was charged at a high hourly rate for a full-size coach bus, but the rate included a driver gratuity. The total came to $2,700. When split between all 50 students, each paid just $54, a far more affordable option than individual rideshares for parents and students alike.
By booking one large coach bus, they kept everyone together and safe, avoiding the hassle of multiple rideshares and a significantly higher cost from surge pricing during a busy weekend night.
Bachelor Party Pub Crawl
A bachelor party of 15 guys needed transportation for a Saturday night pub crawl through Winston-Salem’s Industry Hill neighborhood. The group planned to visit several local breweries and bars (Fiddlin’ Fish Brewing, Wise Man Brewing, and Small Batch Beer Co.) over a six-hour period, starting at 6:00 PM and ending at midnight. They required a bus with comfortable seating, a quality sound system with Bluetooth for music, and color-changing LED lights to keep the party atmosphere going between stops. The group was picked up at an Airbnb in the West End Historic District, just outside downtown.
They were matched with a 15-passenger sprinter limo, a cost-effective option that provided a luxury experience without the expense of a full-size party bus. The total cost for the evening, including the driver’s tip, came to $1,400. The best part? No one had to worry about driving or coordinating multiple rideshares between locations.
Wake Forest University Football Game Shuttle
A local alumni association needed transportation for 40 members to attend a Wake Forest University Demon Deacons football game at Allegacy Federal Credit Union Stadium (formerly Truist Field). The game was scheduled for a Saturday at 3:00 PM. The group was picked up from a central location in Winston-Salem at 1:00 PM to allow time for tailgating before the game. The bus stayed with the group for the entirety of the game, including post-game celebrations, and returned everyone to the pickup location at 7:00 PM.
The 40-passenger party bus was equipped with ample storage space for coolers and tailgating equipment. The total cost for the six-hour rental came to $2,100, which included a 10% tip for the driver. When split among 40 passengers, each person paid just $52.50-a great value compared to paying for individual parking passes and rideshares.
Student Field Trip to Old Salem Museums & Gardens
A local elementary school needed transportation for a fifth-grade class field trip to Old Salem Museums & Gardens. The group consisted of 45 students and 5 adult chaperones, requiring a bus with seating for 50 passengers. The trip was scheduled on a Tuesday from 8:00 AM to 3:00 PM (7 hours total). The school prioritized a bus with comfortable, forward-facing seats, air conditioning, and an onboard restroom to minimize stops with a large group of children. Because the trip occurred on a weekday during off-peak season, the school received a discounted daily rate for a full-size charter bus.
The total cost for the seven-hour rental came to $1,600. The teacher explained, “Compared to last year’s multiple school vans, this single bus kept everyone together and on schedule.” By booking a charter bus, the school ensured student safety and comfort at an affordable price.
